Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
Monday - Friday; 8:00am - 5:00pm; Occasional after hour event attendance.
Advertised Salary Commensurate with Experience Posting Date 09/15/2025 Open until filled Yes Closing Date Proposed Starting Date 10/12/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent
Preferred Qualifications

• Possess knowledge of UGA policies, procedures, and systems, such as OneSource, FAME, GAIL, eLC, Outlook calendar, Microsoft Office, and Zoom.
• Experience with event management or programming.

Position Summary
The Administrative Specialist is a valued member of the Willson Center team, a responsible administrative position involving delivery of day-to-day operations, initiatives, and programs. The position involves complex and general duties and the ability to work in concert with the Director, Associate Director, Communications Director and extended campus coordinators to oversee all operations. It also requires excellent personal skills and a willingness to collaborate with and help faculty and graduate students. The individual provides administrative and project support to the Director and assists with budget processes.
Knowledge, Skills, Abilities and/or Competencies

• Demonstrated ability to gather information, develop and implement strategic and tactical plans to efficiently support project planning, development and implementation.
• Demonstrated ability to resolve complex short- and long-term problems collaboratively.
• Demonstrated ability to promote and maintain good interpersonal relationships, proficiency in team building, conflict resolution, effective communication, and group interaction.
• Demonstrated ability to provide excellent customer service to faculty, students, and community supporters.

Physical Demands
Sitting for long periods. Lifting up to 20 pounds.
Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Willson Center for Humanities and Arts Director's Assistant

• Provide administrative and project support to the Director of the Willson Center.
• Schedule meetings in person and on zoom, secure space and technology needs, prepare meeting materials, agendas, and minutes.
• Update the Director's interactions in GAIL.
• Schedule meetings with undergrad and grad students as needed.
• Processing reimbursement and payments from entertainment funds.

Percentage of time 20 Duties/Responsibilities
Willson Center Office Support

• Support the Associate Director with processing payments and transfers in One Source and FAME.
• Assist with monitoring and reporting of the Willson Center budget.
• Schedule the Felson Writing Group library space and order catering monthly.
• Assist with event coordination as needed.
• Schedule and communicate duties with any student workers.

Percentage of time 50 Duties/Responsibilities
Event Support

• Collaborate on Willson Center events including but not limited to those during UGA Spotlight on the Arts in November, Global Georgia, and Humanities Festival events hosted by the Humanities Council every March.
• Duties include scheduling, planning and other tasks related to soliciting quotes, securing catering, securing approvals, book sales, room reservations, guest speaker travel, preparing payment requests, coordinating logistics, and collaborating with departments and other units to support events.

Percentage of time 15 Duties/Responsibilities
UGA Humanities Council Administrative Support

• In collaboration with other Humanities Council members, provide administrative support for meetings and events, including but not limited to meeting minutes, listserv communication, agenda preparation, coordination of visiting speakers, booking meeting and event space.

Percentage of time 10 Duties/Responsibilities
Other

• Attend training and development sessions regarding UGA policies and procedures.
  • Perform other duties as assigned by the Director.
  
  
  

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Winnie Smith Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter

Optional Documents