Description

The Montana Arts Council seeks a smart, capable Business Specialist with a head for details, a capacity for complex projects, a heart for serving the public, and a soul that appreciates the arts. The position of Business Specialist is responsible for database functions, accounting support, and general office administration. The position reports to the Chief Financial Officer.

This position of Business Specialist is responsible for database functions, accounting support, and general office administration. The position reports to the Chief Financial Officer.

Database functions include:

• Administer and maintain database and online systems to meet user needs and support operations; establish and monitor user accounts; and develop staff proficiencies.
• Coordinate and maintain systems for accurate and contemporary data; collect, review, and verify data; guarantee efficient interface with other systems.

Accounting support functions include:

• Verify and audit invoices and supporting documents, process accounts receivable and payable transactions, research account status (e.g., payments and accruals), extract accounting data, reconcile accounts and prepare reports to ensure financial transactions meet Generally Accepted Accounting Principles and state accounting requirements.
• Research accounting records and reports to answer inquiries.
• Manage accounts payable and accounts receivable; receive invoices and expense vouchers; evaluate and process supporting documentation; receive checks, cash, and inter-unit journals; enter the information into the online module and reconcile.

Office management functions include:

• Monitor requests for information; respond to or distribute phone and email messages; respond to walk-in and phone inquiries; direct inquiries to the appropriate staff person; and open and distribute mail.
• Plan and make all arrangements for our bi-annual council meetings.  This includes reserving meeting space, motel rooms for staff, council members and guests; remote meeting setup; and lunch delivery.
   

Requirements

• Skill in the use of general office software (e.g., Word, Excel, Outlook, etc.)
• Knowledge of database management including business and multimedia applications
• Understanding of accounting and payroll practices
• Ability to communicate effectively verbally and in writing
• Accurate typing, filing, and archiving skills
• Willingness to establish and maintain effective working relationships
• Knowledge of the Statewide Accounting, Budgeting, and Human Resource System (SABHRS) and an interest in the arts is preferred.
• Minimum Qualifications (Education and Experience):

Requires education or experience equivalent to an associate degree in basic database management, business administration, technology, or a related field and/or one-year office administration experience including computer and bookkeeping experience.