Description

External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information
40.00 hours per week
Advertised Salary $30,000 to $35,000 or Commensurate with Experience Posting Date 07/07/2025 Open until filled Yes Closing Date Proposed Starting Date 08/11/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.00 Minimum Qualifications
Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications

• Proficiency with Microsoft Excel and the Microsoft Office Suite
• Excellent communication and customer service skills
• Highly organized and detail-oriented
• Availability to work some evening and weekend hours
• Prior experience and/or interest in one or more of the following is preferred but not required:
  • Art
  • Museums
  • Education
  
  
  

Position Summary
Reporting to the Director of Learning and Engagement, this position plays a pivotal role in providing administrative and program support for the museum's Learning and Engagement Department. The Museum Programs Assistant is the primary point of contact for incoming requests for academic and public programming, and is responsible for scheduling university class visits, PK-12 tours, community tours, and adult group visits, ensuring prompt and professional correspondence with a range of audiences. Working closely with the Learning and Engagement Department and academic engagement teams, the Museum Programs Assistant assists with the planning and coordination of academic and public programs, including managing logistics and travel plans for visiting speakers and artists, providing program support as needed, and helping schedule volunteers for on- and off-site programs and community events. This position also supports many aspects of the museum's artmaking and wellness programming for community and campus audiences. Additionally, the role is responsible for maintaining various museum calendars, budget records, program attendance, generating reports, and other record-keeping for the department.
Knowledge, Skills, Abilities and/or Competencies

• Possess excellent oral and written communication skills.
• Strong attention to detail and high level of accuracy
• Excellent front-line customer service, collaboration, and interpersonal skills, including the ability to exercise good judgment in a variety of situations and act with grace under pressure.
• Self-directed with the ability to take initiative and anticipate actions needed.
• Strong computer skills and competency in Microsoft Office Suite, and virtual meeting platforms such as Zoom.
• Excellent organizational, event and project management skills.
• Knowledge of Asana software a plus
• Proven ability to set goals and meet deadlines.
• Demonstrated ability to organize and prioritize short-term and long-term projects.
• Experience with Collections management software TMS (The Museum System) a plus

Physical Demands

• Lift containers of supplies weighing between 50-75 pounds
• May spend time sitting or squatting on the floor with children
• Moving tables and chairs a regular activity
• Driving to perform job-related tasks

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities
Correspondence and scheduling for academic and public programs:

• Schedule university class visits, school tours, programs, and events; confirm details of scheduled visits with groups
• Manage registration for public and academic programs
• Assist education department with hosting program- related speakers and lectures, including paperwork and travel arrangements
• Schedule security/custodial for programs and events
• Liaise with internal and external colleagues and internal and external

Percentage of time 40 Duties/Responsibilities
Program facilitation and support:

• Provide program support as needed for academic and public programs, including PK-12 tours, family and community programs, and university class visits and academic engagement events.
• Assist with program and tour setup, check-in, and breakdown as needed
• Assist with gallery teaching, tours and gallery programs for academic and public audiences as needed
• Assist with researching objects, artists, and exhibitions and developing interpretive materials for a range of museum audiences
• Support the museum's art and wellness-focused programming for campus and community audiences, including artmaking workshops, yoga in the galleries, mindfulness programs, and others

Percentage of time 40 Duties/Responsibilities
Administrative support and record-keeping:

• Maintain attendance records for academic and public programs
• Maintain department budget records
• Maintain scheduled events on museum's master calendar; communicate information about scheduled programs and visits to museum staff
• Work with academic and public programming staff to determine volunteer needs and scheduling for programs
• Attend departmental meetings and disseminate notes to colleagues
• Assist with generating reports on academic and public program activities for various stakeholders, grant applications, and fundraising efforts

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Callan Steinmann Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

1. Resume/CV

Optional Documents

1. Cover Letter