Description

Since its establishment in 1941, the Sidney and Lois Eskenazi Museum of Art at Indiana University (IU) has grown from a small university teaching collection into one of the foremost university art museums in the country. A preeminent teaching museum, its internationally acclaimed collection includes more than 47,000 objects representing nearly every art-producing culture throughout history. Collection areas include African art, ancient art, Asian art, global contemporary art, European and American Art, Indigenous art, Oceanic art, and prints, drawings, and photography.

Job Summary

The Events Coordinator will schedule, plan, and produce events for the Museum, including scheduling, room setup/breakdown, and AV support. This is a part time, temporary position, up to Reports to the Manager of Public Experiences.

Department-specific Responsibilities

• Room setup: arranges tables, chairs, and other furniture according to event type.
• Escorts vendors, performers and other service providers behind the scenes.
• Sets up, test, and run audiovisual equipment.
• Monitors events and record attendance numbers.
• Room breakdown: returns furniture and supplies to storage, ensures venue's cleanliness and integrity.
• Communicates with internal and external clients about their event needs.
• Schedules event spaces via a shared Outlook calendar.
• Coordinates with caterers, performers and other external service providers.
• Coordinates with other museum departments, including security.
• Creates "run of show" documents to summarize plans.
• Records attendance for events using Excel.
• Organizes and inventories supplies for events.
• Assesses and communicates maintenance needs.
• Supports other Education Department programs as needed, such as helping manage large groups of visitors.

Qualifications

EDUCATION
Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE
Required

• 2 years of inventory, customer service, or other relevant experience

SKILLS
Required

• Communicates effectively in speech and writing
• Works collegially with students, staff, faculty, and community members
• Possesses organizational skills to handle tasks concurrently in a complex environment
• Able to manage different projects simultaneously, prioritize, and manage time effectively
• Reliable
• Attentive to detail

Preferred

• Prior experience with AV systems and distance learning tools

Working Conditions / Demands

This position requires the ability to monitor conditions and respond quickly to the needs of guests and security. Ability to move up to 40 pounds. is required. Ability to move about the workspace for an extended amount of time as well as ability to do sedentary work. Occasional opportunities for outdoor work (festivals).

Work Location

Bloomington, Indiana

Advertised Salary

$18.00 an hour

Work Hours

20 hours a week, from September to April.
Some evening and weekend hours required.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.